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Foodborne Illness Reporting Requirements

Friday, August 24, 2018   (0 Comments)
Posted by: Neeley Carlson
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A foodborne illness outbreak can be devastating to an operation, resulting in damaging media exposure, loss of sales, or the worst-case scenario that leads to death.  The average cost of an outbreak to an operation is $75,000 or more.  For most, this would be financially devastating.  It is important for operators to have good policies and procedures in place to help control your risk.  


Let’s start with your HR practices.  The Kansas Food Code requires licensees to educate all employees and conditional employees on diseases that could be transmitted to others through the handling of food.  Food employees are required to inform the person in charge of the following conditions and illnesses so appropriate steps can be taken to prevent the transmission of a foodborne illness.  Staff must report illnesses before coming to work or immediately if they get sick while working.


There are three ways to ensure that staff are educated on these practices.  Your HR process can include utilizing the FDA Model Food Code form 1-A, which outlines the requirements. This form would be included in the employee file.  You could also add information on this requirement to your onboarding process.  The final option would be to have a poster outlining the requirements in your operation. 


Staff must also report history of confirmed or suspected exposure to any reportable diagnosis.  The food code also requires the person in charge to notify Kansas Department of Agriculture (KDA) when an employee is diagnosed with a reportable diagnosis or has jaundice.  This is a priority violation from 2-201.11(A) of the Kansas Food Code.   


Ensuring proper food safety within your operation is no easy task.  Having processes and procedures in place will help you minimize the risk.  If you would like a copy of the FDA Model Food Code form or a poster that you could include in your operation, contact the KRHA office at 316-267-8383 or email 




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